Management Sciences for Health
Management Sciences for Health is a private, nonprofit organization dedicated to closing the gap between knowledge and action in public health. By helping public and private organizations throughout the world to effectively manage people, medicines, money, and information, MSH contributes to saving lives and improving health. Working from our US headquarters and more than 30 country offices, our staff from 65 nations is highly regarded for its’ technical expertise, integrity, and commitment to making a lasting difference in global health.
Closing date: 28 Dec 2009 -- (CLOSED)
Location: Congo (the) - Kinshasa
OVERALL RESPONSIBILITIES
The Human Resources Manager will perform a variety of HR activities, including employee relations, recruitment, benefits, orientation, policies and regulations, and administration of personnel systems. The HR Manager, in collaboration with the project staff, is responsible for recruitment activities covering both technical and administrative staff appointments. The HR Manager serves as a resource person with respect to USAID regulations, MSH policies, and the MSH Benefits Program. He or she collaborates with MSH/Cambridge and MSH/Arlington staff including HRM and project support. He or she is aware of and adheres to MSH’s Procurement Integrity (PI) standards in all activities and is responsible for raising the awareness of staff regarding PI regulations.
SPECIFIC RESPONSIBILITIES:
1. Recruitment: In collaboration with MSH project staff, provide services related to the recruitment of project staff. This includes defining recruitment needs, developing clear job descriptions, managing the intake of applications, reviewing and circulating CVs, identifying advertisement resources, performing initial interview of candidates, and checking references. Other tasks include providing progress reports to and regularly communicating with project management staff in DRC, Cambridge and Arlington regarding recruitment activities. The HR Manager will additionally maintain a CV file of prior candidates for future recruitment efforts and ensure that appropriate CVs are forwarded to MSH/Cambridge and MSH/Arlington.
2. Hiring: In collaboration with Director of Operations and Finance, negotiate salary with the selected candidate. Secure necessary USAID concurrences and approvals for selected candidates. Prepare employment letters.
3. Personnel: Create and maintain accurate personnel files for all employees. Administer paperwork for all local employee changes in status. Assist project management in equitable implementation and enforcement of personnel policies as needed. Act as a liaison with Human Resources Management (HRM) in Cambridge and Arlington with respect to personnel matters. Be available to employees regarding confidential employment matters, career development, job satisfaction, and grievance and discipline issues. Provide guidance and options and/or pathways for resolution, consulting with HRM LMS and HRM SPS point people in Cambridge and Arlington as appropriate. Conduct exit interviews when staff depart from positions. Maintain, revise, and update the MSH DRC Employee Handbook as necessary.
4. Benefits Program: Oversee the administration of the health benefits and pension program. Collaborate with the Director of Operations and Finance on the management of the provider relationships. Ensure that the MSH benefits package is evaluated and revised as necessary on an annual basis. Communicate any changes to project staff.
5. Orientation: Develop and conduct as needed an orientation program for all new staff to review MSH benefits, performance standards, and policies.
6. HR Advisory Capacity: Provide project management with HR perspective on potential impacts of issues and actions affecting project staff.
7. Procurement Integrity: Provide procurement integrity training to new and continuing staff to ensure that MSH standards and USAID regulations are adhered to particularly in regards to the recruitment of new staff.
8. Compensation: Administer the compensation program for local staff and consultants. Ensure salary structures and guidelines are followed. Provide advice to management staff as needed.
9. Performance Plan, Review and Development (PPRD): Oversee the performance plan, review and development process for local staff. Provide information to supervisors and staff on how to complete forms. Ensure plans and reviews are completed in a timely manner. Maintain PPRD records.
10. Perform other duties as required.
QUALIFICATIONS
1. Master’s Degree preferred or Bachelor’s Degree with significant experience in human resources management, including recruitment and personnel management.
2. Significant experience working with USAID programs preferred.
3. Familiarity with pertinent employment benefits programs.
4. Knowledge of local labor laws.
5. Demonstrated ability to handle confidential matters discreetly and gain the trust and confidence of colleagues; experience in conflict resolution helpful.
6. Competence to assess priorities and manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines.
7. Excellent interpersonal skills and demonstrated ability to interact professionally with diverse staff, clients, and consultants.
8. Excellent organizational skills and attention to detail.
9. Proven ability to successfully participate on teams in a fast-paced environment.
10. Excellent oral and written communications skills.
11. Solid computer skills; proficiency in word-processing, and spreadsheet programs; Microsoft Office preferred.
Reference Code: RW_7Y5M79-11
