Aga Khan Foundation
Aga Khan Foundation (AKF) is a private international, nonprofit, and non-denominational development agency. It seeks sustainable solutions to long term problems of poverty, with special emphasis on the needs of rural communities in mountainous, coastal and other resource poor areas across the world. Concentrating its efforts in health, education, rural development and strengthening civil society sectors, AKF’s approach is based on long-term commitment that is maintained through political and social uncertainty.
Closing date: 23 Nov 2009 -- (CLOSED)
Location: Afghanistan - Kabul
Main Duties and Responsibilities
- Manage and oversee BRO logistics, transport, procurement, IT, and administrative staff in the course of their daily functions.
- Establish and maintain systems of internal control and operations management, including proper use, completion, and documentation of all AKF logistics, transport, procurement, IT, and administrative paperwork.
- Contribute to the development and updating of AKF office policies and procedures; and provide training for all issues related to procurement, transportation, travel, reimbursement, office equipment, leased property, physical and moveable assets, and communications. Provide advice and clarification to the RPM and other members of management on issues of policy and procedure.
- Oversee all issues of IT system effectiveness.
- Manage logistics and procurement activities in coordination with the Bamyan RPM, Logistics Manager, Finance Manager, Managers / Sector Heads, and program staff in compliance with donor policy and AKF systems.
- Coordinate compliance and accountability systems between finance, procurement, logistics and programme to scrutinize resource allocations, dispersal and utilization to stakeholders and support post-compliance check actions to improve systems.
- Oversee formulation, review and implementation of local safety and security policies; represent AKDN in local UN/INGO security coordination meetings and fora; convene and chair regular AKDN Security Management Team (SMT) meetings, and research and recommend procedures to improve safety and security for expatriate and national staff in BRO.
- Strengthen capacity of senior operations staff to manage administrative, IT, procurement, transport, and logistics systems at a standard and efficiency acceptable to AKF programme demands.
- Responsible for all aspects of commodity inventory management, including primary and secondary logistics and transportation, warehouse/similar storage management, stock control and detailed record keeping and reporting.
- Responsible for all aspects of asset inventory management of all non-expendable equipment and furniture in the entire program portfolio in line with AKF’s asset management recording and reporting systems.
- Responsible for all aspects of owned and leased vehicle management (appropriate use, preventative maintenance, fuel and usage records, insurance and registration details etc.
- Responsible for all aspects of owned and leased facilities management (appropriate operation, maintenance, and repair of buildings and property) to protect investments and ensure value for money.
- Work closely with the Regional Engineering Manager and construction contractors to assist with amendments to contracts and documentation of justification for amendment.
- Conduct him/herself in a professional manner at all times so as to not jeopardize AKF’s mission in Afghanistan.
- Any other significant duties relevant to the core responsibilities and duties of this position, as assigned by the supervisor
Required Qualifications and Experience:
- Demonstrated understanding of or experience with governmental, non-governmental, commercial administration, procurement and management issues, compliance, protocols and associated systems/apparatus.
- Excellent negotiation, representation, skills and the ability to work comfortably and effectively with an ethnically diverse staff particularly in a multicultural environment proven strong professional integrity and ability to work in participatory & consultative manner.
- Knowledge and experience with AKF procurement, purchasing, logistics, security, administrative, compliance and accounting principles and practice preferred.
- Strong organizational, prioritization skills. Systematic, articulate, mature. Demonstrated ability to solve problem and get things done in an effective and wise manner
- Effective verbal and written communication skills. Good command of English and Dari/Pashto both in oral and in written.
- Proven work both independently with minimum supervision and in teams. Proven ability to supervise a relatively large team effectively.
- Minimum Bachelor’s Degree, with a minimum of 3 years proven ability to handle a similar job. Familiar working with MS Office applications.
- Knowledge and familiarity with Bamyan context is preferable. Willing to travel to locations under his/her responsibility
Reference Code: RW_7XMDK5-61
