(CLOSED) Nattional Professional Project Officer (NPPO) Institutional Dvelopment and Local Governance

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Closing date: 06 Nov 2009 -- (CLOSED)
Location: Somalia - Hargeisa

UNITED NATIONS DEVELOPMENT PROGRAMME - SOMALIA

I. Position Information

Post Title: National Professional Project Officer (NPPO) Institutional Development and Local Governance
Type of Contract: Service Contract
Level: SC5
Supervisor: Head of Sub Office Hargeisa and Project Manager Local Governance
Duration: One year (with possibility of extension for an additional year)
Duty Station: Hargeisa, Somalia
Date of Issue: 22nd October 2009
Closing Date: 6th November 2009

Summary of Key Functions:
- Ensuring compliance with the strategic direction of project operations
- Support to financial management and administration at district level for activities under JPLG
- Support to Human Resources Management and reviews at district level
- Ensuring efficient procurement and logistical services in all partners organisations and in UNDP
- Efficient support to tasks related to advocacy, programming, monitoring and evaluation, and representation

1. Ensures compliance with the strategic direction of project operations focusing on achievement of the following results:
- Ensures compliance of operations with UNDP rules, regulations and policies, implementation of project operational strategies and monitoring achievement of results.
- Provides advice on strategies, policies and plans affecting project operations, delivery of practice advisory, knowledge and learning services in general, and in particular provides extensive input to review and amendment of guidelines and documents pertaining to local authorities with focus on planning, financial management and reporting, monitoring and evaluation.
- Contributes to the design of longer term strategies and approaches to local governance
- Contributes to enhancing the synergies and links between UNDP activities on local governance and other approaches to local development by other agencies.
- Establishes collaborative arrangements with project potential partners and appropriate operational partnership arrangements.
- Provides constant monitoring and analysis of the operating environment, quick readjustment of the operations, advice on legal considerations and risk assessment.
- Provides input to knowledge building and sharing with regards to management and operations in the project including training of national project officer and administration/finance officer.
- Ensures proper project-filing system of documents.
- Ensures timely follow up of routine actions and deadlines.

2. Support to financial management and administration at district level for activities under JPLG:
- In collaboration with other UNDP staff, assists in managing the delivery of inputs and outputs in line with the project’s approved work plan in the context of JPLG activities in target districts.
- In coordination with other UNDP staff and partner UN agencies, provide capacity support and guidance to partners in general and to target districts in particular in implementation of the JPLG workplan.
- In collaboration with key stakeholders, advises on a strategy for institutional development for district councils, and implements this strategy in coordination with the above mentioned stakeholders.

3. Support to human resource management and reviews and capacity support mechanisms at district levels:
- In collaboration with the Civil Service Commission, Ministry of Interior, other government agencies and UNDP programmes, provides support and leadership in the area of human resource review and management.
- Reviews and strengthens local government human resource management systems, and administrative and financial reporting systems.
- In collaboration with JPLG partner agencies and government institutions, provides support to development and implementation of capacity development strategies in partner institutions in general and at district level in particular.
- In collaboration with other JPLG staff, provides support to the planning and implementation of service delivery by district councils, including capacity support development.
- In collaboration with other UNDP staff, maintains regular contact with key partners and the project manager for information sharing and problem solving. This includes undertaking regular monitoring visits to project sites, regular follow up with partner institutions, and ensuring that project implementation is in line with UNDP policies and procedures;
- Carries out any other relevant duties as requested by the Project Manager.

4. Ensuring efficient procurement and logistical services in all partners organisations and in UNDP:
- Provides support and oversight to all procurement and logistical activities involving the use of UNDP and JPLG funds.
- In close coordination with ILO, helps ensure that partner institutions have the capacity needed to carry out responsibilities related to procurement and logistical services as indicted in agreements and project documents.
- Carries out regular capacity assessment of implementation of procurement and logistical activities in target institutions, recommend improvements and follow up to ensure implementation.

5. Ensuring efficient support to tasks related to advocacy, programming, monitoring and evaluation, and representation:
- Enhances the synergies and links between UNDP/JPLG activities on local governance and other approaches to local development by other agencies.
- Promotes identification and synthesis of best practices and lessons learned from the project for organizational sharing and learning.
- Supports information sharing to ensure that all partners are familiar with technical and logistical issues.
- Supports capacity-building of national counterparts.
- Ensures appropriate representation of UNDP in commitment to UN rules, regulations and values.
- Provides support to monitoring and evaluation activities in general and at district level in particular.
- Promotes a knowledge sharing and learning culture in the CO.

III. Competencies

Corporate Competencies:
- Demonstrates integrity by modelling the UN’s values and ethical standards.
- Promotes the vision, mission, and strategic goals of UNDP.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
- Treats all people fairly without favouritism.

Functional Competencies:

Knowledge management and Learning
- Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example.
- In-depth practical knowledge of inter-disciplinary development issues.
- Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills.
- Seeks and applies knowledge, information, and best practices from within and outside of UNDP.

Development and Operational Effectiveness
- Builds strong relationships with clients (primarily Government), focuses on impact and result for the client and responds positively to feedback.
- Ability to manage complex problems proactively and effectively, including responses to field based emergencies.
- Consistently approaches work with energy and a positive, constructive attitude.
- Proven networking, team-building, organizational and communication skills.
- IT competencies in Word, Excel, Power Point and internet.

Management and Leadership
- Demonstrates strong analytical and management skills.
- Demonstrates openness to change and ability to manage complexities.
- Ability to lead effectively, mentoring as well as conflict resolution skills.
- Demonstrates strong oral and written communication skills.
- Remains calm, in control and good humoured even under pressure.

V. Recruitment Qualifications

Education:
- Masters Degree in Public Administration, Political Science, Human Geography, Social Economics, or related discipline.
- A first level university degree with a combination of relevant academic qualifications and experience in the areas of finance, administration and project/operations of management in a governmental, multilateral or civil society organization in a multi-cultural setting may be accepted in lieu of advanced university degree with 7 years of experience.

Experience:
- Minimum of 5 years post master relevant work experience in the area of finance, administration and project/operations management in a governmental, multilateral or civil society organization in a multi-cultural setting. Or a first level university degree with 7 years of experience.
- Experience in governance issues is required. Experience with local governance is desirable.
- Understanding of the current economic, social and political dynamics of Somalia is desirable.
- Strong IT skills. Experience in usage of ATLAS is desirable

Language requirements:
- Fluency in English and Somali (written and spoken) is required.

Reference Code: RW_7X4A88-42